Event planning is rewarding when you see the guests enjoying the special day. Reaching that point requires you to overcome quite a few problems before the event. If you want to take full advantage of the big day, whether it’s a business or personal event, the information here will help. Look below to find several common event planning mistakes and how you can avoid them every time.
Neglecting To Have a Backup
Whenever you’re prepping any part of the event, always plan a backup. More specifically, solidify what you want to do, then ask yourself, “What can go wrong?” A perfect example of this is an outdoor event. Hosting a celebration outdoors can be incredibly beautiful and fun, but what can go wrong? A big problem is the weather, so having large tents or an indoor venue prepared makes it easier to accommodate rain, wind, and other potential issues.
Additionally, have backups for your equipment ready. Event lighting can help pull the whole party’s atmosphere together, so bring secondary lights to use if the primary ones break or otherwise malfunction. We don’t want to make you overly fearful of every facet of the event. That said, it’s also important to be forward-thinking enough to ensure avoidable mistakes don’t hinder the event for you and the guests.
Refusing To Hand Off Tasks
When diving into the various common event planning mistakes and how you can avoid them, we can’t overlook this one. Even for small events, you shouldn’t overlook the opportunity to hand the task to a responsible person. For instance, you may be busy with calls regarding the event, but someone may need to buy décor or lights. In this case, having an assistant nearby will help ensure everything gets done with equal efficiency and accuracy. Additionally, don’t hesitate to hire a team to install lights or focus on the videography so that you don’t have to do all the heavy lifting yourself.
After all, if you’re in charge of overseeing the whole event, you’ll have a hard time looking at the big picture if you’re focusing on the smaller tasks. Whether you reach out to another professional or need an assistant to help, don’t hesitate to look for ways to take work off you’re plate without leaving it unfinished. It’s a balance that will help you remain focused until the event is finally over.
Failing To Organize a Checklist
You should never feel like making a literal checklist is only for beginners. Whether it’s your first event-planning experience or your eighth, keep a checklist of all the essentials. This will simplify your event organization and shopping experiences. For example, there are various details to consider when setting up a photo booth, such as props. You should make sure to include any important things to remember in your checklist.
Suffice it to say that you don’t want to set up a photo booth that lacks the right props or lights. Likewise, you should write down exactly how many lights you need so that you don’t miss any chances to illuminate the right parts of the venue for safety and aesthetics. Use these tips for your next event to see how checklists, backups, and asking for help can make the big day much easier.