Zak Parker
Moving offices can be a time-consuming, expensive and emotionally draining experience. Here are 7 tips to help you prepare for your upcoming office move.
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#1 Declutter and Purge Before the Move
Many offices and employees think they're too busy to purge unnecessary items, but taking the time before the move saves you time and money. There's no reason to spend effort and time packing up, unpacking and putting away unneeded items. You may say, we'll purge old or extra items in our new office when we are putting things away. That rarely happens. Everyone is tired and stressed from the move. There is work that needs to get done, so the decluttering and purging are not prioritized. Schedule purging time each week or each day prior to moving. Make it a company priority and you'll be able to start fresh in your new offices with only useful and necessary items.
Contributors: Susan Santoro from Organized 31
#2 Clearly Label Boxes
You think you'll remember the contents of a box, but, let's be frank, you won't. Label each box with the Department Name, Responsible Employee's Name, Detailed Contents and Room Number where it will be located in the new office. Create your own label format and require employees to fill the label out with all information. Have the person responsible for the contents complete the label.
Contributors: Susan Santoro from Organized 31
#3 Hybrid Moving approach
Consider the Hybrid Moving approach if you really want to cut costs. This approach is part DIY and part full-service. Instead of hiring a full-service moving company, you can hire hourly workers to do all the loading and unloading. This also requires you to coordinate the pick-up and delivery of a moving container - or to drive your own moving truck. However, by de-coupling the moving labor from the transportation, small businesses can save thousands of dollars on their moving costs.
Contributors: Mike Glanz from HireAHelper
#4 Request full-value moving insurance
The most basic and most common form is Standard Repair Coverage Insurance. This level of insurance only offers $0.60 per pound per item towards replacement or repair. If the movers drop your $500 flat screen monitor, with the Standard coverage you’d only see an $18 check. Most reputable moving services will offer another form of insurance, called Full-Value Replacement Coverage, which covers (just like it sounds) the full value of every item listed in your inventory. This coverage is generally available as a paid upgrade but is relatively cheap.
Contributors: Mike Glanz from HireAHelper
#5 Don’t buy boxes
Avoid the expense of purchasing moving boxes by searching Craigslist.org for free used boxes instead. People who have recently moved are often looking to give their boxes away. Alternatively, you can also ask your local grocer or a nearby superstore for their spare boxes.
Contributors: Mike Glanz from HireAHelper
#6 Request the first available start time of the day
This is especially true in the summer when moving crews are slotted for up to 5 or 6 more jobs in one day. If your loading request ends up as their 5th move, even if you get the best crew in town, they’re going to be exhausted, work slower, and might even drop a thing or two. This could cost your business in the end.
Contributors: Mike Glanz from HireAHelper
#7 Location, Location, Location
The very first step in moving to a new office is finding the right location to move to! Commercial property leasing, buying, and selling can be a messy endeavor. OfficeSpace.com is a one-stop-shop for tenants and brokers. OfficeSpace.com allows you to find the perfect space for your company or list your space for the next organization to move in!
Contributors: Mark Ashida from OfficeSpace
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